Gopher Boss Books, for Canadian small businesses and trades
Send the invoice. Your books and GST/HST worksheet update as you go.
Every invoice, payment and expense you record goes straight into proper double-entry books, with the sales tax worked out. When it's time to file, your GST/HST worksheet is already filled in.
Free during the beta. No credit card. If we introduce a price, we'll tell you first, and nothing is charged without your agreement.
GST/HST worksheet, January to March
Example| Line 101: sales and other revenue | $24,000.00 |
| Line 105: GST/HST you charged | $3,120.00 |
| Line 108: input tax credits | $1,040.00 |
| Line 109: net tax to remit | $2,080.00 |
Less time on the books. More time for the work that pays.
Type each sale once.
An invoice, a payment or an expense posts itself to your books the moment you record it. No second entry, no month-end catch-up. A mistake is fixed with a reversing entry, so the history is never quietly changed.
The sales tax is worked out for you.
Each invoice gets GST, HST, or GST with PST or QST for every province and territory. The tax you charge and the input tax credits on your expenses add up as you go, and the return worksheet shows the CRA's GST34 line numbers, regular or Quick Method.
Know who owes you, without a spreadsheet.
See what's owed and overdue on one screen. Polite reminders can go out by email on the days you choose, and any customer can stop them with one click. Print a customer statement with every invoice and payment on it.
Get paid by Interac e-Transfer.
Your e-Transfer address is printed on the invoice. Forward Interac's emails to the app and each payment is matched to its invoice, ready for your OK.
Your accountant gets clean books.
Invite your bookkeeper or accountant, and choose what the office, bookkeeper and accountant roles can each do in the books. Close the books after you file so nothing changes underneath. Download every report and record as a spreadsheet any time.
Switching is the easy part.
Bring your customers, vendors, and the invoices and bills still open, from Wave, QuickBooks (Online or Desktop), Jobber, Housecall Pro or a spreadsheet. You see a preview before anything is saved, pick the day you switch, and can undo an import until you start using what it brought in.
What's included today
Everything here works in the app now. We add to this list only when a feature ships.
- Invoices, deposit invoices and credit notes, in English or French
- Recurring invoices, made as drafts on schedule for you to check and send
- Overdue reminders by email, on your schedule, with a one-click opt-out for customers
- Interac e-Transfer matching from the notices you forward
- Payments by e-Transfer, cheque or cash
- Customer statements, printable and as a spreadsheet
- Expenses, with GST/HST input tax credits when you're registered
- Bills and vendors, with what you owe and when
- More than one bank account; upload a CSV or OFX statement and match each line
- Loans and lines of credit, with interest worked out
- Profit and loss (accrual or cash), balance sheet, trial balance, cash flow, and who owes you and whom you owe
- GST/HST return worksheet with GST34 line numbers, regular or Quick Method, plus PST, RST and QST owing (QST: regular method)
- Close the books after you file, with a history of every close and reopen
- Office, bookkeeper and accountant roles, each with only the books access you choose
- Adjusting journal entries for your accountant; mistakes are reversed, never edited
- Spreadsheet files (CSV) of your invoices, payments, expenses, bills, the journal and every report
Questions owners ask
Is my financial information safe?
Every page is sent over an encrypted connection (HTTPS only). Passwords are never stored as you typed them, and you can turn on two-step sign-in. Each business's records are kept apart from every other business's, and automated tests check that on every change. During the beta our servers are in the United States. The app reminds you each month to download a full copy and keep it in Canada, so you always have your records on hand. The Privacy policy lists every outside service that handles your data and what it sees.
What does it cost?
Nothing during the beta. Before any price starts, we'll tell you what it is, and nothing is charged without your agreement. You can download all your records at any time.
Does it file my GST/HST return?
No. It fills in the worksheet; you or your accountant file with the CRA or Revenu Québec. While Gopher Boss is in beta, have your accountant look over your first return.
Can my customers pay an invoice by card?
Not yet. Today customers pay by Interac e-Transfer, cheque or cash, and you record it (or forward the e-Transfer notice). We'll add card payments to this page only once they work.
Can I send quotes or estimates?
Not in Gopher Boss Books yet. Invoices, deposit invoices and recurring invoices are there today.
I'm in Quebec. Can I use it?
Yes. Invoices show GST and QST, and your reports show the QST owing. In Quebec you file both with Revenu Québec.
Who do I ask when I'm stuck?
Write to us from the Contact page and we reply by email.
What if I want to leave?
Download your invoices, payments, expenses, bills, journal and reports as spreadsheets any time, then close your account in the app. Your records are yours.
Start with your next invoice.
Set up your business, add a customer and send it. Your books start the same moment.
Start freeFree during the beta. No credit card. If we introduce a price, we'll tell you first, and nothing is charged without your agreement.
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